Genesee Fire Protection District

Board of Directors’ Meeting

May 21, 2025

Call to Order

The meeting was called to order at 18:00 by President Neil Frame

Attendance and Explantion of Absences

Board Members in Attendance: Neil Frame, Mark Villa, Greg Klaiber, Branch Russell, Keith Dierking

Also Attending: Will Quinby, Josh Boyles, Peter Greenstone, Max Herte, Kris Kleiner, John Cummins, Doug Barenburg

Zoom:  Jim Hurd, Nancy Klaiber, Christina Jantzef 

Approval of the May 12, 2025 Board Meeting Minutes

• Motion made, seconded and unanimously approved

Public Comment & Announcements

• No public comment

Financial Reports

• Review of April financials
  • The April 2025 financial report was presented by Christina Jantzef
• Review of Notable Payables
  • Christina described to the Board her account system.
  • Directors Frame and Dierking will set up signing privileges with the bank.
• A motion was made, seconded and approved unanimously to accept the year-to-date financials as presented.  

Reports of Officers, Committees, Professional Consultants

• Administrator/Training Coordinator Max Herte
  • Training hours have exceeded 200 hours this past month.
  • Wildland training has been conducted over the last two Saturdays. 
  • Recruit Anne Dube passed her last training in Wildland 130/190 and has accumulated over 500 training hours.
  • Two SCBA’s were purchased to assist in training scenarios.  
• Deputy Chief Peter Greenstone
  • Peter Greenstone was congratulated upon his appointment to Deputy Chief.  He stated that he is excited for the new challenge and working on learning his role and responsibilities of the position.
  • Call status for year to date is 103 total.
  • Most department calls are medical related.  
  • Response times have been steady at nine and half minutes on average.
  • Hike outs are now in season and the department has been busy assisting in mutual aid calls. 
  • Apparatus Coordinator - Chief Boyles
    • Chief reported that all structure apparatus passed the yearly NFPA pump test recently.  However, the wildland apparatus did not meet requirements.  This has been an ongoing issue with the pump testing and Chief Boyles is looking into the matter.
    • Ladder 971 is now compliant to NFPA standards.  
  • Recruiting Coordinator - Engineer Kleiner
    • Three new recruits are preparing to start the Academy in August.
    • Academy training will be in conjunction with Evergreen Fire and consist of recruits from Indian Hills Fire, Foothills Fire and Genesee Fire.
    • Recruits are encouraged to run calls after completing physical. 
  • Facilities Coordinator - Chief Boyles
    • Working on replacing the door locks on the station.  Admin is looking for a contactor to place the existing door security system
  • Medical Coordinator - D. Barenburg
    • The medical team is expanding their outreach to the community this year.  A main focus will be pool safety and the Village of Genesee is a main target for this safety training.
    • The Department now has 18 EMT’s on staff and 4 AEDs strategically placed throughout the District to maximize coverage and direct response to the scene.
    • CPR training for the Department is focused on  a “Pit Crew” response to maximize the effectiveness of the method on scene. 
  • Wildland Coordinator - P. Greenstone
    • The National Preparedness Level is Level 2.  Forecasted for the Nation is a normal fire season. 
    • There is interest in deployment and 3 members are hoping to deploy sometime this summer.
    • A Mountain Area Wildland Team is in the beginning stages of development to support local departments in wildland attack operations, training opportunities and increased purchasing power. 
  • Mental Health Coordinator - Chief Boyles
    • The Department finalized a contract agreement with Brower Psychological to support members mental health issues.  A few benefits provided are 24 hour phone counseling and 3 counseling visits per year for each member without pre-approval.
    • All Department Per-support functions will remain the same. 
  • Auxiliary - Chief Boyles
    • Upcoming special events include the Big Chili September 6 and Open House September 20.
    • The Department is planning to host the 3rd Friday of the Month BBQ at Station One for the public.  All funding for this project will be paid for through the Volunteer Fund. 

Old Business

• EAR Update -Will Quinby
  • An updated RFP is scheduled to be submitted for bid on May 29.
  • It was suggested that weekly updates of progress for the EAR to the Board be a standard practice to keep open lines of communication.
  • Tree mitigation will extend to 300 feet to either side of the EAR.
  • It was suggested by Will that he approves the payment for the EAR project.  The BoD would rather approve each payment through monthly meetings to ensure its completion.
  • When possible additional accountant and legal fees will be capitalized to the EAR bond as necessary.  
  • All permits are in place to keep the EAR on schedule.
  • No endangered species or Cultural Resources are projected to be in harm's way of the proposed EAR project.

New Business

• RFP Formal Contract
  • A motion was made, seconded and approved unanimously “To instruct the Fire Chief to finalize and publish an RFP for construction of the EAR without substantial changes.”
• EAR Project Manager
  • A motion was made, seconded and approved unanimously to name Will Quinby, Owners Representative for GFPD.
• Potential Xcel road
  • Xcel is planning a project to replace a wood pole with a steel pole.  To complete such a project an access road will need to be cut into the EAR project to accomplish this objective.  
• Discussion about Ballot A passing and C failing
  • Full benefit to the GFPD for Ballot A is $160,000 a year. 
  • 2027 budget can not exceed 5.25% due to bond restrictions from Ballot C not passing
  • The budget process begins normally in August. 

Meeting Adjournment

• There being no further business, the board meeting was adjourned at 20:02