Genesee Fire Protection District

Minutes of July 17, 2024

Board of Directors’ Meeting 

Call to Order

18:00 by Director Mefford

Attendance

Board Members in Attendance: Scott Mefford, Nancy Balter, Susan Eagle, Patti Harris, JP Brewer

Also Attending: Christina Jantzef (by Zoom), Joe Auster, Dorie Dalton, Max Herte, Bob Dalton, Kris Kleiner, Ryan Gaddis

Minutes of Prior Meetings

• A motion was made, seconded and approved unanimously to accept the minutes of the June 19 and June 28 Special Board Meetings.

Public Comment & Announcements

• None

Financial Reports

• Review of June Financials
  • The June 2024 financial report was presented by Christina Jantzef o A motion was made, seconded and approved unanimously to accept the year-to-date financials as presented
• Review of Other Financial Documentation for June
  • New software was used to generate other reports that were explained.

Reports of Officers, Committees, Professional Consultants

• Wildland Specialist Captain Dorie Dalton’s Report
  • The COSWAP grant-supported mitigation in Chimney Creek has begun with a lot of positive resident feedback.
  • There have been FireAside inspections this month due to other commitments
  • The first slash drop-off event will be Saturday.  Volunteer firefighters and ambassadors will be helping.
  • Met with Ladris to discuss the evacuation modeling.  Dorie will set up a meeting with all interested parties.
• Administrator/Training Coordinator Max Herte’s Report
  • ESO Reporting Software has been rolled out.  There are still some glitches that need to be worked out.
  • Mountain area department training on a structure fire.  The group plans to have trainings every month.
  • Kris Kleiner and Dave Olsen are taking the driver/operator training.
  • Working on a state grant to fund purchase of wildland and extrication gear.
• Deputy Chief Joe Auster’s Report
  • No report on calls to date due to glitches in the ESO software
  • Apparatus Coordinator - all good   
  • Facilities Coordinator (B Dalton)
    • Working on a spider issue
    • 0-5 ft space around the station is still on the to-do list
  • Medical Coordinator – monthly trainings continue
  • Wildland Coordinator  - will put a crew on the availability board next Monday - a protocol exists for deciding whether conditions in District warrant an out of district assignment
  • Branding Coordinator (R Gaddis) - Presentation on the work that has been completed to date including the processes used and results
  • Mental Health Coordinator – no report
  • Auxiliary – no report
  • Community Liaison – no report

Old Business

• Emergency Access Route Update
  • Final engineering and permitting are in progress
  • Genesee Foundation is planning a get-out-the-vote effort    

New Business

• Emergency Access Route Advisory Committee
  • Director Balter presented a proposal to establish an Advisory Committee for the purposes of exploring funding options and established community outreach/education programs.
  • After some discussion, the proposal was tabled.
• HR Consultant for Fire Chief Hiring Process
  • A proposal from CSP HR Consulting was presented
  • A motion was made, seconded and approved unanimously to proceed to the contract stage, with the contract not to exceed $10,000 and to include timing landmarks.

The meeting was suspended at 20:34 to go into Executive Session pursuant to 24-6-402(4)(f), C.R.S., to discuss personnel matters related to the Fire Chief Transition.  The Executive Session ended at 21:12. 

Meeting Adjournment

There being no further business, the board meeting was adjourned at 21:12.