Genesee Fire Protection District

Board of Directors’ Meeting 

Minutes of January 15, 2025

Call to Order

18:03 by Director Brewer

Attendance

Board Members in Attendance:  JP Brewer, Susan Eagle, Neil Frame

 Board Members Excused: Scott Mefford, Patti Harris

 Also Attending: Christina Jantzef (by Zoom), Max Herte, Dorie Dalton, Joe Auster, Kris Kleiner, Bob Dalton, Will Quinby (by Zoom), John Seward, Vicki Jones, Marc Barella, Keith Dierking (by Zoom)

Approval of the December 11 2024 Board Meeting Minutes

• Motion made, seconded and unanimously approved

Public Comment & Announcements

• None

Financial Reports

• Review of November Financials
• Motion made, seconded and unanimously approved to accept YTD financials as presented.
• Christina noted challenges with the year end completion due to – mid year change in payroll systems, no Chief in place.
• Grant funding did not come in as budgeted and reimbursements for deployments are behind

Reports of Officers, Committees, Professional Consultants

• Wildland Specialist Dorie Dalton
  • Grant reimbursement updates – still waiting on the 2024 award reimbursements
  • EUI number (formerly DUNS) is resolved
  • Chipper reimbursement has been processed and will offset some of our 2024 deficit
  • Fire billing- 1 is paid and 9 are pending for reimbursement
  • 2025 grant has been approved for phase 2 of the Chimney Creek mitigation
• Administrator/Training Coordinator Max Herte
  • 3 FFs complete EMT training in April 2025
  • Genesee was selected to host the mobile burn trailer(to be parked on the top lot)
  • 2024 ended with 2,738 training hours completed by the FFs
• Deputy Chief Joe Auster’s Report
  • 365 Calls 2024 YE  vs 312 calls in 2023
  • Average 6 responders per call
  • Apparatus Coordinator - D Hammock
    • Preventive Maintenance in process on equipment
    • Repair completed on 971
  • Recruiting Coordinator - D. Olsen
    • Recruiting is re-booting in January with new signage
    • 1 Recruit pending
  • Facilities Coordinator - B. Dalton
    • Everything is in order
  • Medical Coordinator - D. Barenburg
    • Developing training for Direct-to-Scene response
  • Wildland Coordinator - P. Greenstone
    • No one has been called for CA wildfires- P Greenstone on deck if called
  • Branding Coordinator - R. Gaddis
    • No report
  • Mental Health Coordinator - G. Warner
    • No report
  • Auxiliary M. Meath
    • No report
  • Community Liaison K. Marklund
    • No report

Old Business

• New Board Director, Neil Frame was appointed and paperwork filed prior to current meeting
• EAR
  • development of ballot question is in process with attorney’s office
  • Carol Winter is our election official
  • $7.5M is the amt for engineering costs and construction for the ballot question
  • Separate questions will be asked for any capital for fire equipment and for maintenance on the road- amts TBD
  • Ballot question(s) to be approved at the Feb 2025 GFR Board meeting

New Business

• Review of further/future need for the Ladris mapping program.
  • Genesee has the models for critical locations and potential fire direction already mapped
  • No one is currently trained to run the program
  • Due to 2025 budget reduction a letter of notice of contract cancellation can be sent
  • Motion made and approved to cancel contract
  • Record Retention Policy has been updated in compliance with CO law- Motion made and approved to adopt the Resolution for the updated policy
  • Thank you to Dorie Dalton for all her work in her role as Wildland Specialist.  Her focus on the wildland issues in GFR and development of programs has laid a foundation for the community to build on. Wishing her the best in her next role.

Move to Executive Session  19:05

• Personnel matters

Meeting Adjournment

• Meeting adjourned at 19:55.