Genesee Fire Protection District

Board of Directors’ Meeting 

Minutes of April 16, 2025

Call to Order

The meeting was called to order at 18:03 by President Scott Mefford 

Attendance

In attendance – Scott Mefford, Patti Harris, Neil Frame, Susan Eagle, Max Herte, Kris Kleiner, Peter Greenstone, Mark Villa, Branch Russel and Jim Hurd

By zoom – Christina Jantzef, Greg Klaiber

Approval of the March 19, 2025 Board Meeting Minutes

• Motion made, seconded and unanimously approved

Public Comment & Announcements

• Resident Jim Hurd brought up a few points to make the Board aware that he checked with Jefferson Co and there are 4 permits required for the EAR that have not yet been filed and 1 permit that has not been signed off.  He wanted to correct a statement Will Quinby had stated at the last meeting that the construction was ready to go once the Mil Levy was approved.  There are multiple steps that will have to be accomplished, including obtaining competitive bids, issuing the bond and completing all permitting.  Additionally, he felt the estimate from Zak Dirt was too light in the estimate for all of the haul off and that the Water and Sanitation district had issues with that in the estimate they received for their own work.  Also he feels there will be significant risk of pushback from surrounding residential areas   as the number of dumptrucks it will take to removed the amount of haul off will be impactful to CO74.

Financial Reports

• Christina reviewed the financials for March and stated that the YTD ending Q1 is on track or better for expenses and the budget overall. Christina advised that the field work for the Audit is underway
• Motion made, seconded, and unanimously approved to accept the financials

Reports of Officers, Committees, Professional Consultants

• Administrator/Training Coordinator Max Herte
  • New Recruit has passed her EMT and with that, 14 of the 24 FFs are EMT certified
  • HazMat training is starting for 2 FFs and also the Recruit
  • 2 additional SCBA units have been ordered
  • The live burn training trailer will be in Genesee for the next month
• Deputy Chief’s Report - P Greenstone for J Auster
  • Apparatus Coordinator - D Hammock
    • No report
  • Recruiting Coordinator - D. Olsen/Kleiner
    • New recruiting signs are now posted in the community
  • Facilities Coordinator
    • Exterior Station lights replaced
    • Interior TV monitors -1 replaced in Bay and 1 added inside station
  • Medical Coordinator - D. Barenburg
    • No report
  • Wildland Coordinator - P. Greenstone
    • Chief Boyles and P Greenstone met at Evergreen Fire regarding resource sharing and   communication.  They met with the Evergreen Wildfire agencies to take first steps on establishing a resource plan
  • Branding Coordinator
    • No report
  • Mental Health Coordinator - G. Warner
    • No report
  • Auxiliary - M. Meath
    • No report
  • Community Liaison K. Marklund
    • No report

Old Business

• Updated Board of Directors Bylaws was reviewed for approval and signatures
• Motion made, seconded and unanimously approved to adopt the revised and updated Bylaws.  All Directors signed the Bylaws document
• Update on EAR- see above for comments from James Hurd
• The GFPD presentation/Q&A on April 11, 2025 was held in person and by Zoom.  75 people attended.
• The next presentation will be April 30, 2025 and will also include time for Meet the Candidates

New Business

• Tech Gear is inprocess with 4 sets currently being tested.  The gear is lighter and rated for Wildland
• Starlink testing is showing increased connectivity and receiving positive feedback
• Joe Auster provided permission to share with the Board and Membership that he is currently   undergoing medical care out of State.  Chief Boyles will arrange something to be sent as he recovers.

Motion to move to Executive Session. 24-6-402(4)(f), C.R.S., Personnel matters

Board moved to Executive Session at 18:56

Board resumed Regular Session at 19:02

Motion made to remove Chief Boyles from the hiring probationary period and honor the agreed upon bonus (grossed up).   Motion seconded and unanimously approved

Motion made, pursuant to GFPD attorney completion of the hiring contract for Chief Boyles, Board will review and approve the contact by Phone or Email vote. This motion seconded and unanimously approved

 Motion made to approve minutes of the current Board of Directors meeting at the same meeting for Chief’s hiring contract. This motion seconded and unanimously approved

Meeting Adjournment

• Meeting adjourned at 20:40